Job Description

Job Description

Job Description

Reno Staffing is looking for a AP Administrative Assistant with a constuction company in the Sparks area!

This is a temp to hire opportunity! 

Shift: Monday-Friday 8:00 a.m.-4:30 p.m.
Pay: $25/hr.
Location: Sparks, NV 89431

Job Description Summary

The Accounts Payable Administrator is responsible for all aspects of Accounts Payable and of general office tasks. The Accounts Payable Administrator will assist other departments with duties as needed. They will foster good relationships with vendors, customers, and employees. They will stay organized, efficient, and prioritize tasks appropriately. They will work independently and, in a team, when needed. The Accounts Payable will be reliable, timely, attentive, and have a high level of communication. Reports to Accountant.

Requirements:

Skill, Knowledge, and Abilities

• Attention to detail with efficiency and speed.
• Able to multitask and switch between tasks quickly.
• Ability to recognize your own errors and find solutions to prevent them.
• Savvy with basic math, GL & cost accounting, computer software (Excel/Word), and technology.
• Ability to learn new programs quickly.
• Requires a high level of reading, writing, spelling, and communication skills.
• High school diploma or GED Equivalent
• 1-2 years of related experience
• 18 years or older.

Preferred but not required:

• Knowledge of Sage 300 Construction Accounting Software, TimberScan, and Paycor
• Knowledge of GL & Cost Accounting
• Bilingual English/Spanish is preferred, but not required.
• General understanding of Business and GAAP standards (Generally Accepted Accounting Principles).

Physical

• Body Positions – Long periods of sitting and/or standing while working on a computer.
• Body Movements – Ability to stoop; kneel; carry fifty (50) pounds; operate a computer for extended periods; and operate a scanner, printer, and phones. Ability to walk briskly from one room to another.
• Body Senses – Ability to obtain, understand, and follow through with information by listening, talking, seeing, or reading.
• Mental – Requires general understanding of math, accounting, reading, writing, spelling, and communication skills. Able to maintain calm and efficiency under pressure. Ability to get along with a variety of personalities.

Working Conditions

Primarily an office environment with varying amounts of noise and quiet throughout the day. Environment may require proximity to vehicles and equipment for brief times. Require periodic extended hours to meet monthly, quarterly, and annual deadlines.

Responsibilities and Duties:

General Office Tasks

• Back up for front office, admin, and management as needed.
• Assist with supply ordering and organization
• Assist walk in customers, vendors, or employees with any Human Resource, Payroll, Accounts Payable, or additional direction as needed.
• Keep front office and other common areas tidy and organized.
• Maintain confidentiality of employees, coworkers, vendors, and customer’s information

Responsible for all of Accounts Payable

• Support staff, confirm completion, and step in as needed for data entry of invoices.
• Enter ACH / EFT payments and 401K invoices. Enter monthly and additional confidential invoices as needed.
• Assist with weekly payroll cost correction

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